Of Fonts and Making Good Choices

One of the things that messes up a design faster than almost anything else is the choice of fonts. Lots of fonts. As many fonts as the person feels he or she can use. The result is a fragmented mess that screams “amateur!” to anyone who reads it.

There are good font choices, and bad ones, but the first bad choice is “Lots!” There are almost no ads, magazines, fliers or other documents that need more than two typefaces, one for headlines and subheads, and one for text. In the last few days I’ve seen a small product label with five different typefaces on it, and a newsletter that used a different font for almost every paragraph. In both cases, the only thing wrong with the design was too many fonts. The rest would have worked fine. So I thought it was time to make the point again.

It helps if you recognize that every piece of type on a page, label, flier, website or billboard has a voice. That voice can be LOUD or soft, stern (like Times Roman) or elegant (Palace Script) or playful (Comic Sans – the font designers love to hate). Like the voices in a choir or the instruments in a band, the collective voices of your text can be in unison, can harmonize or can be a cacophony.

How about this: a barbershop quartet with kazoo, electric bass and washboard accompaniment? It might work as comedy, but it will never be taken seriously as music. In the same way, a page that has 24 point Arial Bold titles, 16 point Times Roman Bold Italic headlines, 12 point Verdana text and various subheads in Palace Script or Comic Sans might also work as comedy, at least to designers. But it will never, ever look like a professional or aesthetic communication to anyone.

Just because you have two hundred or so fonts on your computer is no reason to use them. Really.

Make good font choices. Never use more than two on a page without seeking professional advice. Trust me on this.

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So you want to learn Photoshop

I’m often asked by friends and associates to teach them this or that about Photoshop, among other graphics applications in Adobe’s massive catalog of industrial-strength software. I’ll spend half an hour or so going over how to solve the particular problem they’re wrestling with at the time. It’s fun, it breaks up my day a bit, and I enjoy passing on what I’ve learned. But sometimes a beginner, or a not-so-beginner needs more than a quick how-to on a particular technique. They want to learn to use Photoshop (or Illustrator, or Dreamweaver, or Flash) and they’re a bit embarrassed about making me their tutorial service, and ask if they can pay me for some private tuition. That’s when I tell them about lynda.com, which in my experience is, hands down, the best learning resource out there.

There is a real Lynda, who started off way back when making tutorials for people who wanted to learn how to use Word and Excel, and she still owns the company, but lynda.com has grown into a huge library of video training courses on just about every useful piece of software under the sun. The people who teach these course are the best of the best, not just in their knowledge and skill with the program they are teaching, but in their enthusiasm for imparting knowledge. At $25 a month (for a little more you can download all of the example files on each course, you have unlimited access to the very best training available, at your own pace, on your own schedule. All you need is a browser. Any of the courses has a few videos that you can watch for free, to get the flavor of how it works and what you can learn.

I’m a subscriber myself, and use the service to get up to speed on a new piece of software, or take advanced courses on the latest features of new versions. Whether you want to make your family photos the best they can be, learn to create a website, or want to get deep into the powerful features of Microsoft Office, there isn’t a better way to spend a few bucks and a few hours than on lynda.com. (And no, I don’t work for them and they don’t pay me to say things like this!)

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Latest “Creative Tips” newsletters added to the site

Issues 16 and 17 of the Creative Tips newsletter are now live on the newsletter page. Number 17 covers “capital offenses” — all those places where people commonly use ALL CAPS, but shouldn’t. (Hint: It’s most of the time!)

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Typing speed tip for Word and Open Office users

If you write business letters or other company documents, there are almost certainly some terms (like your company or product name), that you end up typing a lot. This might not be an issue if your company name is “Acme, Inc.,” but something like “Serious Business Strategies” or “Life Enhancement Supplement” might get a bit tedious after the third of fourth time you type it.

There’s a solution built into every modern word processor: Auto-Correct. Back in the day, auto-correct was something that non-typists fell in love with. Its purpose was to catch, and automatically correct, common typos (like “hte” for “the”) or misspellings (“acommodate” for “accommodate”). No sooner have you hit the space bar than the typo or misspelling corrects itself. Wonderful! But with a little imagination you can get a lot more mileage out of this feature than simply saving yourself from embarrassing mistakes (and not all of those, either, because it won’t fix “their” when you should have said “they’re” or “then” when it should have been “than”).

Here’s how the Auto-Correct dialog looks in Word:

AutoCorrect Dialog in Word

You’ll find this one by looking under “Options” (from the Tools menu in Office 2003 and earlier, and in the hidden stuff under the Office logo in Office 2007). Find the Proofing tools and look for AutoCorrect.

It’s all in the way the feature works. The word processor (Microsoft Office Word, for example) watches the words you type, and when it sees a “word,” like “adn” that is listed in its auto-correct list, the program immediately substitutes what the list says is the correct one. Any combination of letters in the “Replace” column can be replaced with its corresponding entry in the “With” column.

If your company is “Acme Widget and Automation, Inc.” you can type “awa” in the “Replace” box and the full company name in the “with” box, then click OK. From now on, any time you need to type the company name, just type “awa.” As soon as you press the space bar, those nonsense letters turn into Acme Widget and Automation, Inc.

This works for people’s names, product names, or even (as you see in the screenshot) for substituting an actual copyright symbol © for the typed (c).

Best of all, you only have to get the spelling right once. After that, it will always, automatically, be correct.

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Microsoft Office 2010 is (almost) here

Microsoft recently opened official public beta testing of Office 2010. That means you can download it here if you’re feeling adventurous and you want to see what’s coming.

Continue reading

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Windows 7 Is Really That Good

I’ve been working with Windows 7 for several weeks. There’s plenty in this new version for anyone still on XP, and it’s a no-brainer for Vista users. Win 7 is nimbler than Vista, but it’s the little touches in the new user interface that I really like: things that genuinely help you get work done faster and more easily, let you find things quickly in a screen full of open programs or a system cluttered with thousands of files.

The new wallpapers include some brilliantly fantastical drawings that fall into a kind of “Dr. Seuss meets Cirque du Soleil” category that appeals to my whimsical side, but the fact that they can be set to change automatically every so many minutes is also a big plus. It just makes things easier on the eye, and less tiring not to have the same image staring at you all day.

If you’re thinking about it, jump in. Tell them Alan sent you…

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Microsoft Office 2010 gets a movie trailer

Ever since Sprint’s success with their “movie trailer” marketing campaign for the Instinct cell phone, it seems every tech marketer has to have movies. Now it’s Microsoft, with “Office 2010 — The Movie.” It’s been up on YouTube for a couple of weeks, so if you haven’t caught it yet, here’s the link.

Actually, it’s kind of fun. It won’t really tell you anything about what 2010 will do differently, but there are various screen shots about the net and a more typical Microsoft introduction (in other words, very corporate and bland, but informative if the boredom doesn’t get you first) to the upcoming version at their website. You do get to actually see what things will look like, though.

Another way this site is typical is that it shows how to glitz up your documents (in some fairly horrible ways, sadly) but nothing about how to make a good looking document, pick the right font or set your margins or line spacing. If you’re a Creative Tips reader, you know about my campaign to bring business documents to a new level of good looks by providing the design tips that office software companies leave out of their tutorials.

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The Cute Designer Video That Started It All

I make no secret of my admiration for Gridiron Flow, which in my not-so-humble opinion is the best thing to happen to designers since desktop publishing. Here is the very original YouTube video that enticed me into the private beta test program for the product, more than a year ago:

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Microsoft Announces Office 2010 Free Web Services

At Microsoft’s annual Partner Conference in New Orleans, they announced the “Technology Preview” of Office 2010. This means the new programs will be available to members of Microsoft’s partner network and developers around the world to examine, test and provide feedback. Part of the plan for Office 2010 is an online service, some of which will be free, that will allow users to work with Word and Excel in a web browser. How they will compare (and compete with) Google Docs and Acrobat.com isn’t clear yet, but such things as simultaneous working on an Excel spreadsheet (sounds nightmarish, actually) or being able to “broadcast” a PowerPoint slide show on the fly could have some appeal.

It will be interesting to see how many people take to this. I’m not a believer yet, myself, although there are times when working with clients that I create online versions of documents so that different people can have access to comment and make changes or updates. I’m not convinced that the web is secure enough, nor that connections are generally speedy enough, for so-called “cloud computing” to become the norm. Documents are like young kids: I just feel more comfortable when I know where they are.

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Flow has its own teaser trailer

You have to love a software company that can put out a seriously cool movie-style trailer for their latest product.

I’ve written about Flow, the application that transforms the way we work with creative software. It was a blast testing, suggesting improvements, and watching the program evolve from its original concept to the mature product that it became when it went on sale last week. Even if you don’t work in the graphic arts, I am sure you’ll hear more mention of Flow. It will become as ubiquitous as Photoshop, no question.

For more information about Gridiron Flow, watch the Overview video and browse their website.

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